What is a data room?

A Data Room in Plox is a secure, branded space where you can group and share multiple documents using a single shareable link. It’s designed for scenarios where you need to present several files together, professionally, securely, and with full control.

Think of it as a curated folder, but with access controls, viewer tracking, and branding built in.

What Does a Data Room in Plox Do?#

• Groups Multiple Documents Together Share several files in one place using a single, organized link.
• Controls Access at the Room Level Apply access settings (email restriction, OTP, passwords, expiration) to all documents inside the data room.
• Tracks Viewer Activity See who accessed the data room, which files they opened, how long they spent, and from which device/location.
• Keeps Your Files Secure Prevent downloads, limit views, or restrict access only to approved emails, across all files in the room.
• Offers a Branded Experience Customize the data room with your logo, colors, and a custom domain (Plus & Pro plans).
• Simplifies Sharing One link = all your important files. No need to send documents one by one.
• Improves Presentation Create a professional, cohesive experience, especially useful for clients, investors, and stakeholders.
• Supports Updates & Revisions Easily replace files inside the room without changing the share link.

What You Can Track#

• Who accessed the data room
• Which files they opened
• Time spent per document
• Completion status
• Device/location details
• Exportable analytics (Pro plan)

Best Use Cases#

• Fundraising decks & financials (send to VCs via one link)
• Onboarding documentation for clients or team members
• Investor updates with grouped reports, KPIs, and updates
• Legal bundles (e.g. contracts, NDAs, agreements)
• Marketing asset hubs shared with agencies or freelancers