Allow Access to Specific Emails Only

Plox Tip: Use this feature when you want to share one link with multiple people, but limit access strictly to a defined list. It's perfect for small teams, private deals, or internal documents.

From the User’s Perspective#

How to Enable and Set it up#

1. Go to your Documents tab
2. Click the three dots (•••) next to the document you want to restrict
3. In the Access Controls panel, find “Allow Specific Users”
4. Toggle it on
5. Add the email addresses of the people who should have access
6. Save changes, done!

Now, only the users you’ve listed will be able to open the link.

Why use this feature?#

• Prevent unauthorized access, even if the link leaks
• Ensure only trusted teammates, clients, or reviewers can view your doc
• Avoid accidental sharing within larger organizations
• Useful when collaborating with small teams or company-only viewers

Best Use Cases#

• Internal Team Sharing Perfect for startups or agencies who want to securely share plans, designs, or decks within their team, just add internal emails.
• Client-Specific Files Share proposals, invoices, or reports with only your client’s email address, ensuring it doesn’t get passed around their org.
• Private Feedback or Review When sending drafts to reviewers, restrict it to only the people giving feedback, no unintentional viewers.
• Board or Stakeholder Documents Use this feature to share performance updates or confidential strategy docs with just your board members or select advisors.

From the Viewer’s Perspective#

When someone clicks the shared link:

• If their email is on the allowed list, they’ll be prompted to enter it and access the document normally
• If their email is not on the list, they will see an access denied message and won’t be able to proceed

This ensures your file stays strictly private, even if the link is forwarded.

Notes on Usage#

• This is an identity-based control, not verification, combine it with Email Verification via OTP for tighter security.
• Make sure the emails you enter are accurate and accessible, or users will be blocked.
• Viewers must enter the exact email you added to gain access.