For Human Resources

💡 Plox Tip: HR communication is all about trust and privacy. With Plox, you can securely share offer letters, contracts, and onboarding docs—while knowing exactly who viewed them, when, and for how long.

From recruitment to employee onboarding and internal communication, Plox makes it easy for HR teams to share sensitive documents securely, stay organized, and track interactions without chasing confirmations.

Common HR Documents Shared#

• Offer Letters
• Employment Contracts
• NDAs and Policy Documents
• Onboarding Kits
• Performance Review Forms
• Internal Memos or Guidelines
• Exit Documents & Acknowledgements

Share Privately with Full Control#

Plox ensures HR teams can send documents with complete privacy, security, and professionalism:

• Require Email to View – collect and confirm candidate or employee identities
• OTP Verification – ensure documents are viewed only by the intended recipient
• Password Protection – add another layer of security for legal and personal documents
• Disable Downloads – prevent files from being saved or forwarded
• Restrict by Email – allow access only to a specific person or company email
• Set Expiry Dates – limit access to time-bound materials (e.g., pre-joining forms)

Track Acknowledgements Without Follow-Ups#

Tired of asking “Did you see the offer letter?”

Plox shows you:

• When the document was opened
• Who viewed it (email)
• Time spent on the file
• Completion rate (did they read it all?)
• Platform & location for added context

This makes onboarding and compliance a breeze—no more guesswork.

Send Branded Documents with Confidence#

• Add your company logo and name for professionalism
• Use a custom domain like hr.yourcompany.com
• Remove Plox branding entirely (Pro plan)

This assures candidates and employees that the document is authentic and secure.

Organize HR Docs with Folders & Data Rooms#

Create an Onboarding Data Room for each new hire with:

• Welcome letter
• Policy handbook
• IT access instructions
• NDA
• Personal info collection forms

All in one shareable link with full tracking.

Why HR Teams Love Plox#

• Send sensitive documents securely
• Know exactly when someone opens or completes a doc
• Eliminate repeated follow-ups for acknowledgment
• Organize all employee documents in one place
• Build trust with branded, professional experiences