# What is a data room?

- url: https://www.plox.in/docs/what-is-a-data-room
- excerpt: What is a data room? Learn everything in detail about it

A Data Room in Plox is a secure, branded space where you can group and share multiple documents using a single shareable link. It’s designed for scenarios where you need to present several files together, professionally, securely, and with full control.

Think of it as a curated folder, but with access controls, viewer tracking, and branding built in.

## What Does a Data Room in Plox Do?

- Groups Multiple Documents Together Share several files in one place using a single, organized link.
- Controls Access at the Room Level Apply access settings ([email restriction](/docs/require-email-to-view), [OTP](/docs/understanding-document-analytics), [passwords](/docs/require-password-to-view), expiration) to all documents inside the data room.
- [Tracks Viewer Activity](/docs/tracking-your-document) See who accessed the data room, which files they opened, how long they spent, and from which device/location.
- Keeps Your Files Secure Prevent downloads, limit views, or restrict access only to approved emails, across all files in the room.
- Offers a Branded Experience Customize the data room with your [logo](/docs/add-your-logo), colors, and a [custom domain](/docs/add-a-custom-domain) (Plus & Pro plans).
- Simplifies Sharing One link = all your important files. No need to send documents one by one.
- Improves Presentation Create a professional, cohesive experience, especially useful for clients, investors, and stakeholders.
- Supports Updates & Revisions Easily replace files inside the room without changing the share link.

## What You Can Track

- Who accessed the data room
- Which files they opened
- Time spent per document
- Completion status
- Device/location details
- [Exportable analytics (Pro plan)](/docs/analytics-reporting)

## Best Use Cases

- [Fundraising decks](/docs/for-fundraising) & financials (send to VCs via one link)
- [Onboarding documentation](/docs/for-human-resources) for clients or team members
- Investor updates with grouped reports, KPIs, and updates
- Legal bundles (e.g. contracts, [NDAs](/blog/non-disclosure-agreement), [agreements](/blog/agreement-types-examples-best-practices))
- Marketing asset hubs shared with agencies or freelancers