What is PandaDoc? Features, Reviews, Pricing explained

PandaDoc is a popular platform for document generation, eSignatures, CPQ, and deal room collaboration. While it offers a broad set of features, its per-user pricing model and limited room caps often make it costly for scaling businesses. In this blog, we’ll break down PandaDoc’s pricing, features, reviews, and why many teams choose Plox as the best PandaDoc alternative in 2025.

What is PandaDoc?

PandaDoc is a document automation and digital transaction platform designed to streamline everything from proposals to contract management. It combines document generation, electronic signatures, CPQ (configure, price, quote), and virtual data rooms into one solution.

It’s most commonly used by sales teams, legal teams, and enterprises that need compliant document workflows with strong automation.

What is PandaDoc Used For?

• Sales proposals & contracts: Generate documents faster with smart content and templates.

• Deal rooms: Securely collaborate with buyers and stakeholders.

• CPQ workflows: Automate pricing and quoting directly inside CRMs.

• Document workflows: Automate approvals, reminders, and follow-ups.

• eSignatures & compliance: Manage legally binding contracts under SOC 2, GDPR, HIPAA, and eIDAS regulations.

PandaDoc Features

PandaDoc is more than just an eSignature tool, it’s a full document lifecycle platform.

Document Generation & Workflow

• HIPAA, FERPA, GDPR compliance

• Branded templates & smart variables

• Drag-and-drop document editor

• Automated version tracking & approvals

• Real-time collaboration with inline comments & chat

CPQ (Configure, Price, Quote)

• Flexible quoting engine for modular pricing

• CRM integrations with HubSpot, Salesforce, Pipedrive, and Microsoft Dynamics

• Pricing tables & product catalogs

Virtual Data Room (Deal Rooms)

• Create up to 3 deal rooms (Business plan)

• Secure collaboration space for sharing and negotiating documents

Collaboration Tools

• Team workspaces for managing multiple clients or departments

• Multi-user approvals and notifications

• Activity tracking and reminders

Tracking & Analytics

• Document engagement insights (views, duration, location)

• Recipient analytics and automated reports

• ACH payments & revenue tracking

Branding & Customization

• Custom branding (Business plan and above)

• Themes, logos, and white-label content libraries

How Much Does PandaDoc Cost?

PandaDoc pricing is per user per month, making it more expensive as teams grow.

Pricing limitations:

• No free plan for professional use

• Costs scale quickly with each additional user

• Only 3 deal rooms included in Business plan

• Advanced security (HIPAA, QES, ID verification) locked behind yearly contracts

PandaDoc Reviews 2025

PandaDoc receives mixed reviews across platforms:

• G2: 4.7/5

• Gartner: 4.6/5

• TrustPilot: 3.0/5

• Capterra: 4.5/5

How Plox Outperforms PandaDoc

While PandaDoc is designed for sales-focused teams, Plox offers a more scalable, affordable, and flexible alternative for document security and data room management.

• Transparent Pricing: Plox offers plans from $0 to $399/month, with no per-user surprises.

• Unlimited Data Rooms: Available in higher tiers, unlike PandaDoc’s 3-room cap.

• AI-Powered VDRs: Automatically scan pitch decks and create editable dashboards.

• Cost Savings:

  • PandaDoc Starter: $35/user → Plox Basic: $19 flat/month.

  • PandaDoc Business: $65/user → Plox Pro: $119/month for 50 data rooms.

  • Scaling with PandaDoc gets expensive fast, while Plox remains predictable.

• Predictable Team Costs: Add teammates for $10–19/month, versus per-user pricing.

Conclusion

PandaDoc is a robust document automation tool with strong sales workflows, CPQ, and compliance features. However, its per-user pricing model, deal room caps, and limited flexibility make it less ideal for scaling teams.

For companies seeking a PandaDoc alternative in 2025, Plox offers transparent pricing, unlimited scalability, and AI-powered automation, starting free and built to scale as your business grows.

Try Plox today for free