What is an Offer Letter? (5 Free Templates)

An offer letter is a formal document that outlines the terms of employment offered to a candidate. It includes important job details such as job title, start date, salary, working hours, and reporting manager. While not as legally binding as an employment contract, it serves as an official confirmation of the job offer and is a crucial step in the hiring process.

Where Offer Letters Are Used

• Corporate Hiring: Full-time, part-time, and remote positions.

• Internship Programs: To onboard students or trainees.

• Freelance & Contractual Work: Outlines scope, duration, and payment.

• Remote Work Settings: To formalize expectations and communication protocols.

What to Include in an Offer Letter

• Job title and description

• Start date and location

• Compensation and benefits

• Working hours and reporting structure

• Employment terms and contingencies (e.g., background check, probation)

• Deadline to accept the offer

How to Write an Offer Letter

Use a professional format and tailor it based on the role. Avoid jargon and ensure clarity in salary and expectations. If the role is remote or freelance, specify time zones, expected availability, and communication tools.

Download Free Offer Letter Templates

Choose the template that best fits your hiring scenario:

1. Basic Offer Letter – Download Now

2. Internship Offer Letter – Download Now

3. Remote Job Offer Letter – Download Now

4. Part-Time Offer Letter – Download Now

5. Freelance Offer Letter – Download Now

Why Use Plox for Offer Letters?

Plox is your secure solution for managing offer letters and other employment documents. With Plox, you can:

• Share documents with password protection

• Track when and by whom the document is opened

• Get analytics on time spent on each section

• Set expiration and access limits

Start using Plox to share offer letters securely →