Basics
May 23, 2025
A rental agreement form is a legally binding document between a landlord and a tenant that outlines the terms and conditions of renting property. Whether you’re renting out an apartment, home, or commercial space, having a properly structured rental agreement form is essential to protect the rights of both parties.
Key Elements of a Rental Agreement
1. Parties Involved
Full names of the landlord and tenant(s) with contact details.
2. Property Description
Clear description of the rental property, including address and unit details.
3. Term of Tenancy
Start and end date of the lease, or whether it’s a month-to-month agreement.
4. Rent and Payment Terms
Monthly rent amount, due date, payment methods accepted, and late fee policy.
5. Security Deposit
Amount, terms of return, and conditions under which deductions can be made.
6. Maintenance Responsibilities
Outlines who handles repairs, utilities, lawn care, etc.
7. Rules and Regulations
Policies on pets, smoking, noise, subletting, and other house rules.
8. Termination Clause
Notice period for termination, grounds for eviction, and renewal terms.
Why Use a Rental Agreement Form?
Legal Protection: Reduces risk of disputes by clearly defining terms.
Proof of Agreement: Useful for reference in legal or administrative matters.
Financial Clarity: Ensures understanding around rent payments, deposits, and penalties.
Peace of Mind: Offers transparency for both parties from day one.
When to Use a Rental Agreement Form
Renting out an apartment or house
Leasing commercial real estate
Short-term rentals (e.g., Airbnb with extra clauses)
Subletting rooms or shared housing
Share Rental Agreements Securely with Plox
Need to send rental documents quickly and securely? With Plox, you can:
Share files with password protection
Track who viewed your rental agreement and for how long
Set expiration dates and disable downloads anytime
Ensure only the right person accesses your document
No more guessing if your tenant received and read the lease, know for sure with Plox.
Sample Rental Agreement Form Template
RENTAL AGREEMENT This Rental Agreement is made on this [Insert Date] between: Landlord:
Name: [Landlord Full Name]
Address: [Landlord Address]
Phone: [Landlord Contact Number]
Email: [Landlord Email] Tenant:
Name: [Tenant Full Name]
Current Address: [Tenant Address]
Phone: [Tenant Contact Number]
Email: [Tenant Email] 1. Property Description The property is located at:
[Property Address] It includes:
☐ Apartment
☐ House
☐ Room
☐ Other: [Specify] 2. Term of Lease This lease begins on [Start Date] and:
☐ Ends on [End Date] (Fixed Term)
☐ Renews Monthly (Month-to-Month) 3. Rent and Payments Monthly Rent Amount: $[Rent Amount]
Due Date: [Day of the Month]
Late Fee: $[Late Fee Amount] after [Grace Period in Days] Payment Method:
☐ Bank Transfer
☐ Check
☐ Other: [Specify] 4. Security Deposit Amount: $[Security Deposit Amount]
Refundable upon satisfactory move-out and property condition. 5. Utilities and Services ☐ Included in Rent
☐ Tenant Responsible
Details: [Specify who pays what utilities] 6. Rules and Restrictions Pets Allowed: ☐ Yes ☐ No
Smoking Allowed: ☐ Yes ☐ No
Subletting Allowed: ☐ Yes ☐ No Additional Rules:
[Write or attach as needed] 7. Termination ☐ 30 days written notice required by either party to terminate the lease.
☐ Other: [Specify] 8. Signatures By signing below, both parties agree to abide by the terms and conditions of this rental agreement. Landlord Signature: _________________________ Date: ___________
Tenant Signature: ___________________________ Date: ___________
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