Best Papermark Alternatives in 2025

Looking for Papermark alternatives in 2025? This guide compares ten options by access controls, protection, analytics, and data-room workflows, using only the facts you supplied.

Plox

Why it’s on the list:

Engagement-first sharing with identity-verified access (email + OTP), per-page time & completion percentage, geo/device insights, view/download alerts, and a presentation-ready dataroom (banner, avatar, bio, video, folders).

Key features

• Access & controls: Email gate, OTP email verification, allow specific users, passcode.

• Protection: Watermark, disable download.

• Analytics & alerts: Per-page time, completion perecentage, geo/device, open time, view/download notifications.

• Dataroom & presentation: Custom banner, avatar, bio + title, description, stats, hook, intro video, folders.

• AI-Driven Pitch Deck Analysis & Smart Summaries – Instantly reviews uploaded pitch decks to generate clear, concise hooks, company bios, and summary insights.

• Automated Metrics Dashboard with Visual Growth Trends – Pulls out key financial and traction data (like MRR, ARR, ROI, revenue, units sold, etc.) and presents them with percentage changes and easy-to-read growth graphs.

Limitations

• eSign/CPQ not included yet

Who it’s for:

Founders, investment bankers, and VC firms who need identity-verified access and deep engagement analytics plus a polished dataroom.

Pros

• Strong identity & access (email + OTP, allowlist, passcode).

• Per-page analytics with completion percentage, geo/device, and alerts.

• Practical protection (watermark, disable download).

• Presentation-ready dataroom with guided structure.

Who should use Plox over Papermark

Startup founders, investment bankers and VC firms should use Plox over Papermark for better management of pitch decks, financial documents and more. Choose Plox if you need detailed geo/device analytics, completion percentage, view/download alerts, and a story-led dataroom (banner/avatar/bio/video/folders).

DocSend

Why is Docsend on the list:

Widely used link sharing with passwords, email verification, basic watermarking, and Spaces (multi-file sharing).

Key features

• Access & controls: Password protection; email verification; link expiry/revoke.

• Protection: Basic watermarking.

• Analytics: Basic page views / time on document.

• Dataroom: Spaces for multi-file sharing.

Limitations

• Limited file types (primarily PDFs); no download protection; limited customization; reported UI/support concerns in your competitor notes.

Who it’s for:

Teams needing simple link sharing with password and email verification, plus multi-file Spaces.

Pros

• Familiar, fast sharing; link expiry/revoke; email verification.

• Basic watermarking; Spaces for multi-file use.

Cons

• No download protection.

• Basic analytics; customization gaps.

Who should use DocSend over Papermark:

If you only need lightweight link sharing with password + email verification and Spaces, and can live without screenshot protection and granular page analytics, DocSend fits.

iDeals VDR

Why is iDeals on the list:

Enterprise-grade VDR with granular permissions, immutable audit trails, dynamic watermarking, Fence View, remote shred, and optional SSO/SIEM export.

Key features

• Access & controls: Roles/permissions, audit trails, custom NDAs/ToU, access scheduling, 2FA; (upper plans) email verification, domain/IP allowlists, session timeout, password policy, SSO, SIEM export.

• Protection: Dynamic watermarking, Fence View, secure Excel viewer, remote shred, RAM-only client.

• AI & search: PII AI redaction, translation, semantic search with page references.

• Analytics & reporting: Engagement dashboards, viewing time, alerts, scheduled reports.

• Ops & availability: Global data residency, closed perimeter, 99.95% uptime, geo-backup/DR.

• Collaboration: Due-diligence checklist, eSign, notes, share-by-link, Q&A workflows.

Limitations

• Pricing not public; heavier than simple link tools; custom domain not specified.

Who it’s for:

PE/VC/M&A, banks, corp dev, legal/compliance needing auditable controls and strong protection.

Pros

• Deep governance (allowlists, SSO, SIEM, audits).

• Strong doc controls (watermark, Fence View, remote shred).

• AI redaction/translation/search.

Cons

• Likely premium; complex for simple sharing.

• Custom domain not specified.

Who should use iDeals VDR over Papermark:

If you require enterprise VDR governance (SSO, SIEM, domain/IP allowlists, immutable audits) and advanced document controls (Fence View, remote shred, secure Excel), iDeals is the better fit.

Dropbox

Why is Dropbox on the list:

Ubiquitous cloud storage & sharing with password/expiring links, granular permissions, PDF annotate/sign, and large-file transfer.

Key features

• Sharing & controls: Password-protected links, expiry, granular permissions; download permissions.

• Collaboration: Cross-device sync; PDF edit/annotate/sign; Paper docs; notifications & activity view.

• Transfer: Dropbox Transfer (up to 100–250GB).

• Security: Encryption, 2FA, backup/restore.

Limitations

• Not a VDR; no page-level analytics; custom domain not specified.

Who it’s for:

Individuals/teams needing simple storage and secure link sharing at approachable pricing.

Pros

• Easy sharing with password/expiry and granular permissions.

• Cross-device sync; PDF tools; big-file transfer.

Cons

• No VDR workflows; no deep engagement analytics.

Who should use Dropbox over Papermark:

If you mainly need cloud storage + basic secure links (password/expiry/permissions) and don’t need watermarking/screenshot protection or per-page analytics, Dropbox is sufficient.

Digify

Why is Digify on the list:

Document-first DRM with disable print/copy/download, dynamic watermarking, expiry/revoke, Screen Shield, detailed analytics, and a lightweight VDR.

Key features

• DRM & controls: Disable print/copy/download; passwords; forwarding limits; revoke; expiry by date/time, views, prints, after open; domain/email binding; one-time code; NDA gate.

• Protection: Dynamic watermarking, Screen Shield to discourage screenshots; “viewer only”.

• Analytics: Who viewed, location, duration, frequency, printed/downloaded.

• VDR & branding: VDR with granular permissions, Q&A, guest groups; white-label URLs and branding; investor portal via API.

• Integrations/API: Import Drive/OneDrive/Dropbox/Box; API + Zapier.

Limitations

• No SSO/AI/secure-spreadsheet details in your data; focused on PDFs/docs.

Who it’s for:

Teams needing strong DRM + branding for confidential PDFs/docs and a branded light VDR.

Pros

• Robust DRM + granular expiry/revoke.

• Watermarking + Screen Shield.

• Clear analytics (views, duration, location, print/download).

• White-label URLs + API.

Cons

• Limited format scope in your notes.

• SSO/AI not specified.

Who should use Digify over Papermark:

If you need document-level DRM (disable print/copy/download), white-label URLs, and analytics like location/duration/print/download, Digify is preferable.

PandaDoc

Why is PandaDoc on the list:

Proposal-to-close workflows: doc generation, smart content/variables, CPQ, eSign, ACH payments, automation, and a simple deal room.

Key features

• Doc gen & CPQ: Branded templates/themes; variables & conditional content; CRM integrations (HubSpot, Salesforce); ACH payments.

• Workflow & approvals: Template-level approval order; automated reminders; version tracking; notifications.

• Collaboration: Team workspaces, comments, shared content.

• Tracking & reports: Status, recipient actions; automated reports.

• Deal room: Central place to collaborate with buyers.

Limitations

• No email gate/OTP, watermark, or disable-download in your data.

• Not a full enterprise VDR.

Who it’s for:

Sales/rev-ops teams needing proposal → quote → sign → pay plus a simple deal room.

Pros

• End-to-end CPQ + eSign + payments.

• Smart content & variables for speed/accuracy.

• Automation and reporting.

Cons

• Security/access controls not emphasized.

• Not aimed at VDR-grade diligence.

Who should use PandaDoc over Papermark:

If you need proposal/CPQ/eSign/payments in one flow and only a simple deal room, PandaDoc suits better than Papermark’s security/analytics focus.

Qwilr

Why is Qwilr on the list:

Web-style proposals with interactive embeds, e-signatures, payments, interactive pricing, and real-time analytics/Slack alerts.

Key features

• Interactive content: Videos, calendars, forms/ROI calculator; drag-and-drop blocks; brand colors & custom fonts.

• Close the deal: E-sign, QwilrPay, one-off/recurring costs, recommended plans/discounts.

• Analytics & alerts: Views, clicks, sign/pay; email notifications; live proposal feed in Slack.

• Automation & CRM: CRM-created collateral; deal variables; API/integrations.

Limitations

• Not a VDR; watermark/DRM/OTP not mentioned; custom domain not specified.

Who it’s for:

Sales teams wanting interactive, web-based proposals with e-sign & payments and actionable engagement signals.

Pros

• Polished, interactive buyer experience.

• E-sign + payments on page.

• Real-time analytics and Slack feed.

Cons

• Not VDR-grade.

• Security/branding specifics limited in your data.

Who should use Qwilr over Papermark:

If you need interactive proposals with e-sign & payments and engagement alerts, Qwilr is the better fit than Papermark’s security-oriented workflows.

BriefLink

Why is BriefLink on the list:

Founder-focused private sharing with a VC-vetted brief structure, email/passcode access, and quick engagement signals.

Key features

• Access & security: Email required, passcode, disable access any time.

• Analytics: Visitor, total visits, duration, percentage of deck viewed, time of visit; read receipts.

• Guidance: Inline VC advice; vetted structure for investor review.

• Output: PDF download available.

Limitations

• Pricing not disclosed; DRM/watermark/OTP not mentioned; not a VDR.

Who it’s for:

Founders/investors who want a focused fundraising brief with fast, simple analytics.

Pros

• VC-aligned structure + inline advice.

• Percentage viewed and duration metrics.

• Simple email/passcode access.

Cons

• Lightweight security vs. VDR tools.

• Pricing not published.

Who should use BriefLink over Papermark:

If you want a fast, VC-vetted fundraising brief with percentage viewed/duration and simple gating (email/passcode), BriefLink is preferable.

Box

Why is Box on the list:

Enterprise content platform with 1,500+ integrations, Box Shield (classification & DLP), Box AI for secure summaries/search, and a VDR-style workflow.

Key features

• Sharing & controls: Custom link permissions (edit/preview/download), passwords, expiry; per-user permissions; File Request links.

• Security & compliance: Box Shield for classification-based controls and alerts; encryption; admin governance.

• Analytics & visibility: Engagement metrics (previews, users, downloads).

• AI & ecosystem: Box AI (no training on your data; respects permissions); 1,500+ integrations.

• VDR: Centralized VDR for confidential docs in M&A/bids.

Limitations

• No email gate/OTP in your data; watermark not mentioned; no page-level analytics.

Who it’s for:

Enterprises needing governed content at scale with classification, AI summaries/search, and VDR-style sharing.

Pros

• Strong governance (Shield) and wide integrations.

• Link controls (password/expiry/permissions).

• Box AI respects permissions.

Cons

• Identity gates (email/OTP) not cited.

• No page-level analytics in your notes.

Who should use Box over Papermark:

If you need an enterprise content hub with classification-based security and AI summarization/search across a large tool stack, Box is better.

Datasite

Why is Datasite on the list:

Premier sell-side data room with page-level analytics, integrated Q&A/trackers, AI PII redaction, multi-language OCR, and legally defensible archiving.

Key features

• Deal workflows: Request lists in-room; workstream uploads; buyer import & progression tracking; leadership insights.

• Q&A & trackers: Roles, categories, approvals; FAQ; Excel export; row-level permissions on trackers.

• AI & search: AI PII redaction; OCR in 16 languages; find instances across the room.

• Analytics & reporting: Page-level activity; near real-time reporting; custom dashboards; scheduled sends.

• Archiving: One-click archives; searchable historical deals; legally defensible snapshot with full audit info and comfort letter.

Limitations

• Pricing not public; no email gate/OTP or disable-download callouts; presentation elements not emphasized.

Who it’s for:

Sell-side advisors, PE/IB, corp dev teams needing page analytics, AI redaction, Q&A/trackers, and compliant archiving.

Pros

• Page-level analytics and near real-time reporting.

• Powerful AI redaction & multi-language OCR.

• Q&A/trackers plus compliant archiving.

Cons

• Pricing not disclosed.

• Identity gates and download controls not cited.

Who should use Datasite over Papermark:

If you require page-level analytics, AI redaction, integrated Q&A/trackers, and legally defensible archiving across many projects, Datasite is the stronger fit.

What makes Plox a smarter alternative to Papermark

If your priority is to identify the most interested stakeholders and tell a cleaner story, Plox stands out based on what you shared:

• Deeper engagement signals: Per-page time + completion percentage and geo/device insights, plus view/download alerts for timely follow-up. (Papermark reports time per page and reactions, but doesn’t mention completion percentage or geo/device; alerts mention views, not downloads.)

• AI Pitch Deck Scanning & Smart Summaries: Instantly turn a full pitch deck into concise hooks, bios, and summaries so stakeholders get the big picture without paging through every slide.

• Automated Metrics Dashboard with Growth Graphs: Extracts key financial and traction metrics (MRR, ARR, ROI, revenue, units sold, etc.) from pitch decks and displays them as easy-to-read dashboards with trend graphs.

Both Plox and Papermark support email gating, email verification (OTP), allow/block lists, passcodes, watermarks, expiry, and download controls, but if you need geo/device, completion percentage, download alerts, and a more narrative-driven dataroom, choose Plox.

Start using Plox today - upload your first document