What Is a Notary Public Stamp?

A Notary Public stamp is an official seal used by a notary public to authenticate documents and verify the identity of signers. It serves as a mark of the notary's authority and confirms that the person who signed a document did so willingly, and that the notary has verified their identity.

A notary public stamp is a device used by notaries to certify that a document was signed in their presence. It typically includes:

• The notary’s name

• Commission number

• Expiration date

• Jurisdiction (state/county)

This stamp is often required by law for notarizations to be legally valid.

Why Is the Notary Public Stamp Important?

• Traceability: It links the notary's identity to the signed document.

• Prevents Fraud: It confirms that the signer appeared in person.

• Ensures Legitimacy: It gives the document legal standing.

• Legal Requirement: Many states require notarized acts to include a stamp.

Secure Sharing of Notarized Documents with Plox

Once a document is notarized, securely sharing it is the next step. This is where Plox comes in.

Plox is a secure document-sharing platform that gives you complete control and transparency over your shared documents.

Key features of Plox include:

• Advanced Analytics: See who viewed your document, when they accessed it, and how long they spent on each section or page.

• Viewer Identification: Know exactly who viewed your document and their activity log.

• Real-Time Notifications: Get alerts the moment someone opens your document.

• Access Control: Set viewing permissions, expiration dates, or revoke access anytime.

• Data Protection: Your documents are encrypted and shared via secure links, ensuring privacy and compliance.

Whether you're a notary, legal professional, or real estate agent, Plox ensures that your notarized documents are shared securely and tracked intelligently.

Types of Notary Public Stamps

Traditional Rubber Stamp

• Ink-based

• Economical

• Easy to use

Embossing Seal

• Creates a raised impression

• Often used alongside an ink stamp

• Offers a formal and professional look

Legal Requirements for Notary Public Stamp

Stamp requirements vary by state, but generally include:

• Notary’s full name

• State and county of commission

• Commission number

• Expiration date

• “Notary Public” label

Always check with your local governing body before ordering a stamp.

How to Use and Share a Notarized Document

• Witness the signing in person.

• Verify the signer’s ID.

• Apply the notary stamp on the document.

• Upload and share securely using Plox, where you can track access and viewing behavior.

• Store or archive your document securely, with full audit trails available in Plox.

Conclusion

The notary public stamp is a cornerstone of document authentication—but sharing those notarized documents in a secure, trackable way is just as important. With Plox, you get a smarter way to manage, share, and monitor sensitive legal documents.

Ready to elevate your notarized document workflow? Try Plox for secure, insight-driven sharing.