Employment Verification Letter: What It Is & Sample Template

Employment verification letters are essential documents used to confirm a person’s job status, salary, and tenure. Whether requested by banks, landlords, or other organizations, they help validate employment history and financial stability.

What Is an Employment Verification Letter?

An employment verification letter is a formal document from an employer or HR department confirming that an individual is or was employed by the organization. It typically includes details like:

• Employee’s name

• Job title

• Duration of employment

• Salary (if requested)

• Employer’s contact information

Why Do You Need One?

Employment verification letters are commonly requested for:

• Loan or mortgage applications

• Rental agreements

• Immigration processes

• Job applications

• Insurance and background checks

Who Can Request and Provide It?

• Requesters: Employees, landlords, financial institutions, government agencies

• Providers: HR departments, managers, business owners

Tips for Writing an Employment Verification Letter

• Be concise: Stick to the requested information

• Use company letterhead: It adds credibility

• Stay professional: Use formal language and tone

• Include contact details: Make it easy for follow-ups

Sample Employment Verification Letter Template

[Your Company’s Letterhead or Logo]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]

[Date]

To Whom It May Concern,

This letter is to verify that [Employee Full Name] has been employed with [Company Name] since [Start Date] and currently holds the position of [Job Title].

[He/She/They] currently work[s] [full-time/part-time] and earn[s] an annual salary of [$XX,XXX], if required. [Employee Name] is in good standing with the company.

If you need any additional information, please feel free to contact me at the number or email provided above.

Sincerely,

[Your Full Name]
[Your Job Title]
[Signature if printed]

Make It Even Easier with Plox

If you’re managing employment letters or sensitive HR documents, Plox offers a secure way to share them. You can:

• Control who views the document

• Track how long each section was viewed

• Get real-time analytics on document engagement

• Password-protect or revoke access anytime

This ensures transparency and protects employee data while making HR operations efficient.

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